CONTENTS:
INTRODUCTION
ORGANISATION
FORM MASTERS
DISCIPLINE
ASSESSMENT OF WORK
GENERAL NOTES
INTRODUCTION
This booklet has been drawn up in consultation with Heads of Year and
Housemasters to ensure the smooth and efficient running of the School.
It is especially necessary in this difficult time of reorganization for the
routine to be closely observed. Only by the full cooperation of all concerned,
by following this booklet, can satisfactory standards be achieved.
All members of staff therefore are asked to abide by the guide lines set out.
Any queries or suggestions for improvement should be raised with the Headmaster.
ORGANISATION
A. Heads of Years
The aim is to set the tone and standards, through the Form Masters, for the
whole year group.
Headmaster - D G S. Akers Deputy Headmaster W Rainforth
Senior House Master Mr. A.Appleton
Head of Sixth Year Mr. C.P.Jenkins
Head of Fifth Year Mr. R.D.Mant
Head of Fourth Year Mr. M.P.Davies
Form Staff (12) Form Staff (8) Form Staff (8) The Heads of Years are responsible
to the Headmaster for the efficient running of the particular year in all
respects and in particular for the discipline (breaches of school rules,
appearance, manners etc.), studies, progress, games and educational development
in the fullest sense of the word, through the Form Masters, of all the boys in
the age group. The Heads of Years are responsible for setting the tone and
standards of their year group through the Form Masters. Heads of Years will be
expected to co-ordinate activities in their year group with the aid of meetings
of form staff. Specifically, they are responsible fore
a. Attendance; truancy and punctuality, including the supervision of Early
Reports.
b. The appearance of boys with regard to uniform, hair and cleanliness.
c. The checking of Progress Reports of all forms in the year group. Seeing all
the boys who have two B-s or more. Warning boys or sending them to the
Headmaster for Work Report. Seeing daily Work Reports.
d. Seeing boys who do not do work or prep. properly.
e. Dealing with misbehavior. Masters will send boys to the Head of Year
if they cannot deal with them. Prefects will take serious offenders to Head of
Year who will if necessary take boys on to the Headmaster or Deputy Headmaster.
Investigate problems of bullying, vandalism, breakages,etc.
f. Check Extra Lesson and Circuit Runs.
g. Dealing with boys' individual problems, and consulting parents where
necessary.
h. Ensuring that Form Masters complete record cards each term. Check reports of
all boys in the age group and comment on the general progress and development.
i. Liaison with Housemasters and other Heads of Years.
j. Careers guidance within the year.
k. Liaison with feeder schools to ensure smooth transfer to the Senior High
School.
1. Supervision of parents' evenings.
There will be a meeting each week between the Headmaster., Deputy Headmaster,
Heads of Years, and Senior House Master on Tuesdays.
Academic Departments
Heads of Departments are responsible to the Headmaster for;
a) The preparation and submission of syllabus and setting internal examinations.
b) The budgeting of Department capitation which involves forward planning.
c) Books and Stationery. Heads of Departments are responsible for the issue of
books and statione.
Textbooks not in use should be returned to stores.
Individuals are responsible for lost and maltreated books and must pay for
replacements (to the office). Each year all books should be checked before
collection and boys charged for inordinate deterioration. At the beginning of
the year subject masters are asked to put a letter with their initials on the
name-label (Pd = new, A = good condition; B := satisfactory condition; C = poor
condition but quite usable; D = just usable). Textbooks should last for five
years and boys should be charged a third of the cost of any book which
deteriorates by more than one grade while in their year's care.
d) The academic work within the Department including a check on the progress
made by forms. This will involve the calling in of exercise and note books
during the year for inspection by the Headmaster.
e) The timetabling of members of the Department to spread the available forces
in the most beneficial way.
f) The giving of assistance and advice to members of the Department over
specific problems which may arise in teaching and discipline.
g) The training of new members of staff in academic work and school routine.
h) Liaison with opposite numbers in the feeder schools.
i) Liaison with allied Departments.
j) The holding of regular Department meetings and representing the views of the
Department and its members at the Heads of Departments meeting.
k) Reporting to members of the Department on the results of Heads of
Departments meetings.
The Heads of Departments meet with the Headmaster and Deputy Headmaster weekly,
Thursday lunchtime.
House System
There are four Houses;
Dorsett
(Yellow - Mr.D.S. Shepherd)
Milner
Blue - Mr.
C.P. Jenkins)
Serjeant
Red - Mr.T.L. Banks)
Wight
White - Mr.A. Appleton)
Each boy will be allocated to a House immediately upon entry
to the school; he will additionally be placed in a form group of which there are
two per House in each year. Boys are allocated to form groups irrespective of
academic ability; they register in these groups and have form periods and
certain lessons together. For example, a boy may be placed in 4M2 or 5W1 or
L.6D2; in each case the first number indicates the year, the letter indicates
the House.
The purpose of the House System is twofold. Firstly, it is to enable every boy
to take part in meaningful competition in a sport or skill which he likes, even
though he may not be good enough to represent the School: secondly, it serves to
bring together boys of differing ability and attitude and offer them a common
aim - that of working together to support the House. Activities range through
all the major sports and include Rugby, Soccer, Cricket, Athletics, Tennis,
Badminton, Basketball, Table-tennis, Hockey, Chess, General Knowledge, etc.
The Parents' Association have presented trophies for the major sports and there
is a cup for the House which has gained most points at the end of the year.
Each member of Staff is allocated to a House and it is expected that he will not
only attend all House meetings but also, if possible, help with the running of
various teams. Only in this way can the House really begin to mean something to
the people concerned.
Housemasters, who often see a different aspect of a boy from that which he
displays in class, should work in close consultation with the Heads of Year.
Bulletin
The Bulletin is issued weekly in two parts - one for staff and one for pupils.
It appears on Friday and contains details for the following week. The purpose is
to reduce the number of routine announcements at Assembly and to ensure that
everyone is kept fully informed about school activities and charges in routine.
All items which involve any sort of change in routine for staff or pupils must
be included, e.g. visits, courses, lectures, matches, examinations, etc. To this
end, all information (including a list of pupils involved where
appropriate) must be handed to the Deputy Headmaster by the Wednesday break of
the preceding week.
THE FORM
The form is the normal unit for all general and
administrative purposes. The Form Master is in addition responsible for the
well-being of the boys in his form. It is most important that he should know
them as individuals and have a clear picture in his mind of their conduct.
Form Masters take roll-call at 8.55 prompt and collect dinner monies on Mondays.
They should accompany their forms to the hall so that the school is ready for
Assembly to start at 9.05.
The following arrangements for Assemblies will operate during 1973-4 -
Mon. Tues. Wed. Thurs. Fri. Hall All 5 main hall All others Dining Hall -Assembly ends at 9.20 for first period, so that promptness in starting Assembly
is vital.
Form Period
The Form Period should be used by Masters to discuss various points with their
groups as a whole,
e.g. for fourth and fifth years, explanation of "0" Level and "A" Level
standards, grades, etc., discussions;
matters for School Council. Thereby Masters can help boys to a greater
understanding and can answer any questions.
It is hoped that Masters will arrange to interview individual boys during lunch
hours or after school,
should the need arise; either through the boy asking for help or through the
deterioration in a boy's work or behaviour.
1) Appoint a Form Captain and Homework Monitor and School Council
Representative.
2) Ensure that preps are set and prep book is properly kept (all forms).
3) Bring to the attention of pupils items in the Bulletin.
4) Check hair, dress, tidiness,, etc.
5) Check desks and condition of room.
6) See that all boys know their A, B and C letters as soon as possible. Go
through letters encouraging or warning boys. Take an interest in boys' progress.
Look at Report Sheets daily.
7) Keep a record of absentees in the Absentee Book which should be handed in to
the offices morning and afternoon. Heads of Years will contact parents via Mrs.
Broad where absence exceeds two days without notification. Heads of Years will
normally correspond with parents, but any doubtful point will be referred to the
Headmaster.
Late boys are referred by the Prefects to Mr. Davies (Form 4), Mr. Mant (Form
5), and Mr. Jenkins (Form 6).
8) Liaise with Head of Year over any problems arising.
9) Check that all return slips are collected and handed to the Head of Year.
10) At each registration the Absence Book must be completed as well as the
register being marked. All boys who are late must report their presence to the
office where the Absence Book will be amended.
11) Instruct boys who bring sandwiches to school that these should be consumed
only at lunchtime either in the dining hall or on the field when conditions
permit. Everyone is asked to be vigilant in the control of litter.
12) Form lists are printed in September. Masters will help by supplying promptly
the information required and by exercising great care in checking proofs.
Record cards of all boys are kept in the office, filed by forms. These cards are
always available for extraction of information and entry of details, but must
not be taken away, except for the entry of confidential reports at the end of
the Christmas, Spring and Summer terms.
DISCIPLINE
Duty Masters
The rota of Duty Masters is drawn up on a weekly basis and published in the
Calendar and Bulletin.
The purpose of this duty is to ensure that there are two Masters on duty at all
times when boys are on the school premises to deal with general discipline and
any possible emergencies. They should:
a. Be present by 8.40. Check that the Prefects are on duty.
b. Ascertain from the Deputy Headmaster any particular orders for the day.
c. See that all boys attend Assembly promptly and ensure that the Late Duty is
carried out effectively by the .Prefects.
d. Obtain a list of notices given in Assemblies from the Duty Prefect and put
this on the Staff Notice Board.
e. Walk round the school at breaks, check that the Prefects are on duty and
patrolling the corridors.
One Duty Master should be in the playground during break.
f. In wet weather, when boys are sitting in classrooms; extra Prefects are
needed and greater supervision exercised. All classrooms must be visited.
Societies do not meet in wet lunch hours.
g. After school, one Duty Master should check that boys have left classrooms
and cloakrooms and the other should control the bus queues.
Punishment
Each member of staff is provided with a copy of the School Rules which should be
implemented at all times.
A punishment to be effective need not be severe but must be checked to ensure
that it has been correctly done. It should as far as possible be immediate and
as appropriate as it can be made to be.
Lines are not to be set as a punishment and written work must only be set if it
is in itself useful. Exclusion from class should not be used.
For minor instances of bad work or behaviour Masters should keep boys in after
school, giving one day's notice so that parents will not worry over their son's
late homecoming. The detention should not last for longer than forty-five
minutes without the Headmaster's permission.
In serious matters boys should be sent to the Headmaster or Deputy Headmaster
via the Head of Year, if possible after a proper investigation. If it is not
practical for the Master to accompany them, the boys should bring a note from
the Master which will be initialled for return after he has dealt with the boys.
Extra Lesson
For serious bad work or omissions, boys should be put into Extra Lesson which is
held in Room 1 at 4 p.m. each Friday under the supervision of a Taster. The
boy's name should be entered in the book kept in the Staff Room for this
purpose. The Headmaster signs this book each Monday and the Deputy Head reads
out the culprits' names in Assembly on Fridays.
Circuit Training
Boys who fail to bring their correct P.E. or games kit or who do not produce a
note will be put into Circuit Training on Mondays at 4 p.m. The P.E. staff have
arranged a circuit which is supervised by a member of staff on a rota basis.
This punishment may also be used for suitable cases of unruly behaviour.
Extra Lesson and Circuit have priority over all other school activities.
